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2026 · Blank · Print or save as PDF

Pay stub template

The standard layout, blank. Print it for a hand-filled stub, or use the generator to fill it from a calculation.

Written and edited by Pablo Ruiz QuinteroSources checked September 15, 2026Layout follows IRS Publication 15 record-keeping items and the strictest state wage-statement rules
Employer
Employee
Pay period
Pay date · Filing status
EarningsHoursRateCurrentYear-to-date
Regular
Overtime (1.5×)
Holiday / PTO
Bonus / commission
Tips reported
Gross pay
Deductions and taxesCurrentYear-to-date
401(k) / 403(b) (pre-tax, not FICA)
Health / dental / vision (§125)
HSA / FSA / commuter (§125)
Federal income tax
Social Security (6.2%)
Medicare (1.45%)
State income tax
Local tax
State disability / paid leave
Roth / after-tax
Garnishment / other
Net pay

Federal taxable wages = gross − 401(k) − §125 · FICA wages = gross − §125 · Template from calculatepaycheck.net/pay-stub/template/

The layout

Header (employer, employee, period, pay date), earnings table (type, hours, rate, current, year-to-date), deductions table (pre-tax, taxes, after-tax; current and year-to-date), net pay, and the two taxable-wage bases. It is the layout most states' wage-statement rules are satisfied by, and the one payroll systems print. Print the page for a blank; use the generator to fill it from a calculation.

Filling it by hand

Gross from hours × rate or salary ÷ periods. Section 125 deductions first; then FICA at 6.2% and 1.45% of gross minus those; then federal withholding from Publication 15-T for the W-4 on file — the walkthrough prints every step — then state from the state's tables, then local, then after-tax deductions. Net is what remains. Year-to-date columns add the current period to the previous stub's year-to-date.

Questions

What must a pay stub include?
Pay period and date, gross with hours and rate, each deduction and tax itemised, net pay, year-to-date totals, and the employer’s name; the strictest states add the address and accrued leave.
Can I use this template for my employees?
Yes. Fill it from your payroll figures; the guide on reading a paycheck explains each line and the generator fills it from a calculation.

Sources

    An estimate for planning, not tax or payroll advice.

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